WorkWise Quick Start Guide

Recording a video

When recording a video of a process or procedure, you can use any device that has video recording capabilities. We recommend using the Apple Vision Pro (AVP) to record videos and we have built an application for a streamlined record and upload process.

Recording a video on Apple Vision Pro

To record a video with an Apple Vision Pro follow these steps:

1	Open the camera app by simply pressing the Left button on the top of the headset which you can see here highlighted in blue.
2	Once the camera app is open, select “Video” if it is not already selected.
3	Press the Left button again to start recording.
4	Press the Left button to stop recording.

Uploading a video on Apple Vision Pro

To upload a video you recorded on Apple Vision Pro, follow these steps:

1	Find the WorkWise app on the Apple Vision Pro home screen.
2	When opening the app for the first time, you will be prompted to grant permissions for the app to access the Photo Library. Click “Grant Permissions.” Note: this is a one-time screen, so if you have already done this, you can skip to step 4.
3	You must grant full permissions by clicking “Allow Full Access.”
4	After granting permissions, you will be prompted to log in. Log in with your selected method (email/password or SSO).
5	After logging in, you will see the following home page. On this screen, you will see a guide for opening the camera app, and a button that says “Import Video.” If you have not yet recorded a video, you can record a video by following the guide shown in the app, or by reading the Recording a video on Apple Vision Pro section in this guide. If you have already recorded your video, click on “Import Video.”
6	Select the video you want to upload.
7	You can click the play button to watch the video, or click “Use” to proceed.
8	After clicking “Use,” you will be prompted to enter a title and description for the video. The video title is required but the description is optional. Note: If you do not enter a description, one will be automatically generated after upload. Tip: if you hover your eyes over the microphone icons for in the title and description text fields, you can activate a speech-to-text functionality where you can use your voice to type out the title or description. Once you enter a title (and optional description), click “Next.”
9	After clicking “Next,” you will see a final screen to confirm the video + title + description. If everything looks good, click “Upload Video.” If you want to make any changes, click “Cancel.”
10	After clicking “Upload Video,” you will get a notification that the upload process has started. Once the upload has succeeded, you will see an alert. Now the video will be processed and once ready, it will be viewable through the WorkWise web app which you can access on any desktop or mobile device.

Accessing videos and other generated material

Homepage

To access videos and documents that were uploaded and the material that was generated from them, go to the WorkWise web app on any device with internet browsing capabilities via the following link: https://portal.strivr.com/workwise.

After logging in, you will see a homepage that looks like this. This page is where you can find all of the uploaded videos and documents.

Grid View

List View

Grid View layout

The Library

The library is where you will find all of the published content in your tenant. You can search for videos and documents by their title, description, or the generated transcript.

‘New’ button

Use this button to upload videos or documents, create a folder, or start a new screen recording.

Change layout

Use this button to toggle between the grid view and the list view

Resource Type filter

Use this button to access the following content filters:

Resource filter	Allows you to see only videos, only documents, or everything
Language filter	Use this filter to see only videos or documents that are available in the selected language(s). We will show content that is available in that language either because it was recorded/written natively in that language, or because the content was translated into that language.
Tag filter	Use this to filter content by one or more. By default, we use OR logic when multiple tags are selected. For example, if you select “Installation” and “Tutorial” we will show all videos/documents that have either the “Installation” OR “Tutorial” tag. If you want to see only videos/documents that have both “Installation” AND “Tutorial,” toggle the “Match all” toggle.

Video/document title, uploader, upload date, and approval status.

Resource options

An options menu for the video or document. The current options are to move or delete a video or document.

Manage users page

This page allows you to add/remove/manage your users. You can grant them certain roles/permissions within your tenant.

Settings page which contains the following settings

UI Language

You can change the UI language to be English, Spanish, or French.

Unpublished Uploads page

These pages allow you to easily find content that is unpublished because it is in one of a few different states. These states are as follows:

Processing	Once a video or document has begun uploading, it will be in the processing state. It is in this state that the uploaded content undergoes AI analysis and transformation.
Pending Review	Once a video or document has finished processing and all subsequent content has been generated, it will be in the pending review state. This means that the content is ready for review by an Admin.
Declined	If an Admin reviews a piece of content and marks it as declined, it will show up in this state.

Viewing a video

After you select a video from the main feed, you will be taken to that video’s page


1	The video	The video is available to view
2	Video description	The video description can be edited by users with the permissions to do so. Click on the “edit” icon to edit the description.
3	AI-Generated description	If no description was provided by the user, we automatically generate one based on the contents of the video. In that case, we show a message letting users know that the description was automatically generated. If someone edits the generated description, we will amend the message to show who made the most recent edit, and when the edit occurred.
4	Edit button	Clicking this button will allow you to edit the the description manually. All text fields on this page have an edit button allowing you to edit all text, generated or not.
5	Transcript search	You can search the video transcript by typing in key. It will search by looking for an exact word match.
6	Video transcript	You can scroll through the entire transcript to find specific moments in the video. You can also see the video timestamp next to each section. You can click on a section to go directly to that part of the video.
7	Video controls	You can mute/unmute the video, enter full screen mode, change video playback speed, toggle on/off the closed captions overlaid on top of the video, and edit the video’s audio.
8	Video Chapters	This tab will show the video’s “Chapters,” or segmented sections of the video. Each chapter has a thumbnail, a title, and a timestamp. Click on a chapter to go directly to that part of the video.

9	Instructions tab	The Instructions tab will show automatically-generated work instructions if they were able to be created from the video. Videos that take the form of a tutorial, step-by-step guide, or walkthrough will typically create nicely-formatted step-by-step work instructions. The work instructions can be edited by users with the right permissions.

10	Video Summary tab	This tab will show you an automatically-generated summary of the video. Summaries are meant to be relatively short (around 3-5 sentences) and they can be edited by users with the right permissions.
11	Approval status	This shows the video’s approval status and Admins have the ability to change the status at any time.

Uploading a video or document from the web

You can upload videos or documents that exist on your device directly from the Strivr webpage. Start by clicking the “New” button, then select “Upload new file.”

A modal will popup.

1	Choose the file you want to upload either by clicking “Browse files” or by dragging the file directly into this area.	Current supported file types include .mp4, .mov, and .pdf (max file size of 20GB)
2	Enter a title for the video/document (max. 100 characters).	Titles must be unique so do not use the same exact title when doing additional uploads.
3	Select the language of the resource you are uploading.	If you are uploading a video, select the language that the video was recorded in. If you are uploading a document, select the language the document is written in.
4	[Optional] Enter a description for the video/document (max. 5000 characters).	If no description is entered, one will be generated automatically by AI after the file has been uploaded.